6th week-Monday 10th Dec 2012

Today I have worked with the Admin and Account executive and she gave me a general idea about her work. For example, she is responsible of the “Petty Cash”. It refers to the expenses spent when the employees in ARC goes out to do some tasks related to their work such as meetings. So money they paid will be compensated to them as they present the petty cash form and the invoices.

The Admin and Account executive first calculate the invoices and then enter it to the system and divided them in categories. This process done to match their budget with their expenses and then it is used in preparing the Balance Sheet.

What I have done:

·        I had entered three petty cash for ARC-Dubai and one for ARC-Abu Dhabi

·        Then I wrote two cheques, one for total amount for ARC-Dubai and another one for ARC-Abu Dhabi

(The money will be withdrawal from the company’s account in NBQ)

·        After that I entered the cheques reference number, the amounts and the accounts numbers on the system. Show the Debits and Credit balances

·        Print it out for FM and GM signatures with the cheques attached to the papers

·        I have calculated the amount in the invoices that belong to each employee and check the categories. Insure that the totals are correct

I wrote a cheque for Etisalat in order to pay the manager’s Telephone expenses after deducting the cost of the personal calls